Tiếng Việt
In high-end hotel projects, conference spaces must be designed to balance aesthetics with operational efficiency in order to accommodate a wide range of events with different requirements. At the IHG hotel project in Riyadh, the challenge of a smart conference room was clearly defined, as audio, lighting, and related systems had to be precisely synchronised to ensure a seamless experience throughout each event. Building on this foundation, NLT Group implemented an integrated and end-to-end approach, enabling all components to work in harmony and maintain stable operation for continuously scheduled programs.
Overview of the IHG hotel in Riyadh, Saudi Arabia
The IHG hotel in Riyadh, Saudi Arabia, is built to international standards, serving diverse needs ranging from accommodation to conferences and event organisation. Its conference facilities are planned to support various types of programmes, including meetings, seminars, corporate events, and large-scale activities.
Given these characteristics, the deployment of a smart conference room needed to be carefully planned from the early stages, ensuring consistency between visual presentation, audio performance, and technical operations. When conference spaces are used alternately or simultaneously, the system must be sufficiently flexible to coordinate effectively, reducing reliance on manual operations and maintaining stability during continuous use.
Mandatory requirements for deploying smart conference rooms in high-end hotels
Aesthetic integration with stable operational performance
For high-end hotels such as IHG Riyadh, aesthetics are always a key design criterion. As a result, smart conference rooms must be implemented with a compact and integrated approach, ensuring that technical components do not disrupt architectural layouts or guest experience. While the space may appear visually minimal, it must still operate reliably and deliver consistent performance over long-term use.
To meet this requirement, equipment layout, cabling, and control system installation must be coordinated from the outset and aligned with the overall design. This reduces operational issues, minimises disruptions during events, and preserves a consistent audio-visual experience across the entire conference space.
Conference spaces designed to international standards
Unlike conventional meeting rooms, smart conference rooms are typically designed to support multiple types of programmes. Spaces must be able to switch flexibly between conferences, seminars, and corporate events, with fast and consistent operation across different usage scenarios.
Therefore, smart conference room systems need to be configured for flexibility and ease of adjustment, allowing operators to change settings proactively without complex procedures. At the same time, experience quality must remain uniform throughout the space, ensuring that visuals, audio, and lighting consistently meet required standards during operation.
High-quality audio and lighting requirements
Audio and lighting are two factors that directly affect participant experience in smart conference rooms. Audio systems must deliver clarity, even coverage, and minimise listening discomfort during events. Lighting systems, meanwhile, must support flexible adjustment according to scenarios, creating appropriate atmospheres for different conference or corporate event content.
To achieve stable performance in real-world operation, the selection and integration of audio and lighting equipment must be carefully planned from the design stage, minimizing the need for operational adjustments and ensuring consistent experiences across successive programs.
Coordinated operation of all systems during use
When a smart conference room is put into operation, a critical requirement is the coordinated performance of all technical systems within the same space. Display screens, audio, lighting, and control systems must be interconnected and synchronised so that any programme changes are executed consistently, avoiding fragmented operation that could disrupt events.
This level of integration enables operating teams to manage conference spaces more proactively and effectively. It also reduces risk during high-profile programs where stability and system accuracy are essential.
Flexible integration for multiple event types
Hotels frequently host events of varying scale and requirements. Accordingly, smart conference rooms must be deployed with flexible integration, allowing rapid configuration changes for different usage scenarios while minimizing impact on overall hotel operations.
This flexibility allows conference spaces to better meet the diverse needs of clients and operators alike. When systems are easy to configure and operate reliably, the overall utilization efficiency of conference areas is significantly improved, especially in hotels with frequent event schedules.
NLT Group’s capability in deploying smart conference room systems at IHG, Riyadh
LED displays integrated by space
At the IHG Riyadh project, NLT Group deployed integrated LED display systems optimised for each conference area. Display configurations were tailored to the specific characteristics of each space, ensuring stable image quality across settings ranging from small meeting rooms to large conference halls.
In smart conference rooms, integrated LED displays enhance presentation effectiveness and content delivery. They form a key foundation for supporting meetings, presentations, and live programmes in a coherent and consistent manner throughout each event.
Scenario-based intelligent audio and lighting control
The project’s audio and lighting systems were integrated by NLT Group’s technical specialists with intelligent control mechanisms, enabling predefined scenarios for different event types. This allows rapid and consistent transitions between programs, significantly reducing manual intervention and minimizing operational errors.
For smart conference environments, this approach enables precise scenario-based control, maintaining system stability and accuracy throughout the event duration.
Process-driven event operation system
In addition, NLT Group implemented a process-driven event operation system, in which equipment is organised and coordinated according to predefined operational steps to ensure accurate execution of programme scenarios. This approach reduces manual handling, minimises errors, and enhances operational control for technical teams during live use.
With smart conference systems, NLT Group prioritizes structured operational workflows to ensure smooth and stable programs delivery, particularly for events with complex technical requirements and multiple integrated systems. When all steps are coordinated consistently, attendee experience remains seamless from start to finish.
Central control and monitoring hub
At the IHG Riyadh project, the central control system implemented by NLT Group enables monitoring of equipment status, signal synchronisation, and system management from a single control point, ensuring all components work together smoothly throughout each programme. With centralised management, operators can maintain better control, respond quickly to issues, and sustain stable performance during continuous operation.
Results of the smart conference room deployment at IHG, Riyadh
System performance validated in operation
After commissioning, the smart conference rooms at the IHG hotel in Riyadh were confirmed to meet operational performance requirements effectively. The system maintained stable operation and provided strong support for the hotel’s frequent conference activities.
In addition, NLT Group’s scenario-based control approach significantly reduced preparation time for each program, easing operational workload for technical teams during live events.
High stability recognized
Client feedback indicates that the system implemented by NLT Group operates reliably and consistently in real-world conditions. Through multi-system integration and centralised control, all components work in harmony, reducing disruptions and preserving a consistent experience for attendees throughout events.
These results fully meet the requirements of smart conference rooms in high-end hotel environments, where event frequency is high and operational quality must be continuously maintained. The project also enhances the utilization efficiency of conference spaces at IHG Riyadh, providing a strong foundation for NLT Group to apply integrated and centralized management models to other projects, supporting more stable and sustainable long-term operations.
NLT Group’s capabilities demonstrated through the smart conference room project
Delivering complex technology projects to high standards
The IHG hotel project in Saudi Arabia is a clear demonstration of NLT Group’s capability in delivering complex, high-standard technology projects, particularly in the hospitality, conference, and event sectors.
The design and deployment of smart conference rooms at this project highlight NLT Group’s strengths in system integration and operational control.
A strong basis for partnership with investors, project management teams, and contractors
The success of this project provides a strong basis for NLT Group to continue partnering with investors, project management teams, and construction contractors on large-scale projects with stringent technical requirements and long-term operational value. Smart conference room solutions delivered by NLT Group are committed to stability, efficiency, and future scalability.
Through the IHG Riyadh project, NLT Group has demonstrated its capability to deliver smart conference rooms through integrated, synchronised solutions that align with international operational standards. These solutions not only meet current technical and experiential requirements but also establish a stable foundation for long-term utilisation of conference spaces. This approach reflects NLT Group’s consistent direction when partnering with investors to develop projects with sustainable operational value.
If you are seeking consultation on deploying smart conference rooms for hotels, conference centers, or event spaces, NLT Group is ready to support you, from needs assessment to proposing integrated solutions aligned with your project’s operational standards.
Nam Long Technology Investment Group (NLT Group)
- Hotline: 0911 379 581
- Email: kinhdoanh@nlt-group.com
- TIN: 0313339640
- Address: 43T Ho Van Hue Street, Duc Nhuan Ward, Ho Chi Minh City
